OUR

SERVICES

EMPLOYEE

BENEFITS

BM Expense,

Cloud HR - BM People,

Flexible Benefits

COMPANY COMPLIANCE

WORKFORCE

& MANPOWER

HR & PAYROLL

HR ADMINISTRATION

OVERVIEW

We can provide all the services that a leading companies in-house HR department would offer. In effect we can become a client’s HR department but on an outsourced, fraction of the cost effective basis. Services can be provided for an all inclusive fee or we can provide elements of HR administration and guidance on a project fee basis or an hourly rate.

KEY FEATURES

Ongoing monitoring and implementation of HR policies to ensure compliance with Singapore employment legislation such as: maximum working week legislation, annual leave policy, maternity leave, child care leave, national service make up pay, CPF refunds

Managing Singapore withholding tax implications and ensuring compliance 

Offer Letters, employment contracts, employee handbook: Working with your standard staff handbook or HR policies and factoring in compliance with Singapore employment legislation plus agreed cultural policy changes on your  behalf to produce Singapore  specific staff handbook

HR & PAYROLL

HR ADVISORY SUPPORT

OVERVIEW

We shall take care of all your HR administration needs and provide advice to ensure statutory compliance with Employer regulations both now and at all times as things may change. In short we shall deliver the service that an in house team would deliver but at a fraction of the cost. A summary our HR Advisory & Administration service coverage is below and full details are in the table below.

Ongoing Contract and Employee personnel administration Management

Employee data management through use of our HR system and in compliance with data protection legislation

Providing a suite of compliant HR policies, employment contract templates and HR forms.

Annual, Sick and Other Leave Management

Consultancy advice on employment issues, including contracts and benefits. Leave strategy & employment practice

Consultancy advice in response to legislative changes or major local market changes that affect HR

HR & PAYROLL

PAYROLL MANAGEMENT

OVERVIEW

Payroll can come with interesting challenges that are time-consuming as you ensure your computations are correct. Black Mountain offers a flexible payroll outsourcing service so that you can retain control of your payroll function to suit your business. With experienced payroll professionals on hand, you can be sure that your payroll is in safe hands, as well as being compliant with up-to-date Government and payroll legislation. In summary our payroll service covers the following key areas and a full detailed scope of services is outlined in the table below.

KEY FEATURES

Comprehensive and accurate pre-payroll calculations and standard payroll reports

Reporting requirements maintained according to local Singapore regulations

Ensuring full compliance with local employment law or contract of employment.

Filing tax documentation annually and as required for starters and leavers

Paying staff each pay period 

Distributing payslips electronically (paper payslips available at extra cost)

Providing post payroll reporting for the Clients finance function

Ongoing and unlimited advice

HR & PAYROLL

POLICIES & CONTRACTS

OVERVIEW

The following is an outline list of essential tasks that are usually provided by Black Mountain as part of Policies & Contracts.

KEY FEATURES

An initial audit (desktop or in person) to identify key risk areas and assess current compliance so recommendations can be made

Nominated consultant(s) throughout the partnership to ensure they build a good knowledge of you business and employment issues

Telephone and email advice on employment law matters (based on jurisdiction)

Specific advice on employee terminations and correct protocols to follow

Specific advice on restructures and TUPE

Avoid costs of potential employment claims

Regular updates on employment legislation and best practice, including upcoming changes so these can be discussed

Very good, always willing to help and supportive of our US based team. 

 

Mike Cameron, Ungerboeck Software International

EMPLOYEE BENEFITS

EMPLOYEE BENEFITS

OVERVIEW

 

We can provide a complete range of insurances through our specialist Employee Partner in Singapore. In terms of budgeting there will be no separate fees to be paid, just the cost of the insurance premium to the provider.
Reports showing the relative merits of different policies will be provided so the client can choose benefit plans and policies most appropriate. 
Once benefits are in place a review each year to make sure the benefits provided are still relevant and to further negotiate the terms, conditions and cost with an insurers to see if better or cheaper cover can be provided.

Features
KEY

EMPLOYEE BENEFITS

ABSENCE MANAGEMENT

OVERVIEW

 

Support in sourcing the appropriate tracking and monitoring of absence, Help with reporting on causes of absence and how they impact on rates and costs, Save you money, Reduce staff turnover, Reduce risk, Better communication of and sign posting to the benefits you provide employees that are designed to help keep well and get better,Recommend appropriate benefits to support you, Establish and manage Clinical Absence Review committee, Chair bi-monthly CAR meetings.

KEY FEATURES

Absence & Sickness Functionality

Online employee logging of absence through iphone, smart phone, tablet or computer

Manager return to work sign off checklist within system

At a glance calendar view of absences to identify anomalies in staff absence

Report generation function to aid management analysis  

EMPLOYEE BENEFITS

BENEFITS OUTSOURING

OVERVIEW

 

We can offer a fully outsourced procurement service for employee benefits and associated technology. We can offer in-house contract staff for leave cover, flexible benefit projects, benefits reviews and reviews of consultants and related services. We can offer in house contract staff for leave cover, flexible benefit projects, benefits reviews and reviews of consultants and related services.

KEY FEATURES

We can run procurement for both private and public sector organisations

 

We can work on a fully outsourced basis or in partnership with in-house teams

 

Provide a fully outsourced audit of benefits provision and design for companies with an acquisitive history or fast growth

 

Support you in untangling benefits provision, understanding contractual promises and auditing the practices, solutions and design of benefits

 

Report includes advice on quantifying and mitigating risks, when it comes to employee benefits

 

Provide highly experienced staff to work in house on employee benefits projects, however long the time period

EMPLOYEE BENEFITS

EMPLOYEE BENEFITS

OVERVIEW

EXPERTISE

​Many years of expertise across a whole range of employee benefits, both in the UK and internationally

 

BROKER MARKET ACCESS

​We go the extra mile for our clients, using our extensive contacts to over achieve against your objectives

 

IMPROVING COMMUNICATION

​Communicating with your employees to ensure they understand and value their employee benefits package

KEY FEATURES

Access to whole of market

Market Reviews

Recommendations on new & existing employer paid benefits

Use market data, risk analysis and benchmarking to help shape your benefit strategy

Existing policy renewals

Integrated approach to Group Risk and Private Medical Insurance benefits

Medical Underwriting support

Claims support

Support in choosing & sourcing the appropriate voluntary benefits

Support with International benefits & multinational pooling

EMPLOYEE BENEFITS

EMPLOYEE WELLBEING

BENEFITS OF THE SERVICES WE OFFER

Targeted plan to help support initiatives that are working and build in new solutions.

Our analysis can also provide the necessary Management Information to prove return on investment from your wellbeing initiatives

We can help with using technology to track and report on the efficiency of each element of a wellbeing programme

We can advise and guide you on which of the myriad of solutions will work best to meet your objectives.

Support organisations of all sizes

Use a number of external resources to plan initiatives

KEY BENEFITS

Data & Insight​

We use data from a variety of sources as well as gathering insights on your workforce to build a picture of the wellbeing of your employee base

Staff Management​

Organisations of all sizes are damaged more by absence and presenteeism. It is, therefore, important for organisations to receive the support in this area

Bespoke Solutions​

We can provide a bespoke wellbeing service solution, providing you with support as needed.

Excellent, way above expectation.  Especially the book keeping services who go beyond the extra step to help.

Johnny Lai, Ecover Asia Limited

TECHNOLOGY

BM EXPENSE

OVERVIEW

 

Report your expenses on-the-go with our branded mobile app, allowing quick and easy reporting and reimbursements. Allow Black Mountain to set up bespoke templates for you within the software to save time for you and your organisation. Explore the extensive analytics within BM Expense, allowing you to read data throughout the organisation, by individual, category and more.

TECHNOLOGY

WHY CHOOSE BM EXPENSE

ACCESSIBILITY

 

A secure & structured database for all employee personnel files accessible by smart phone, iPhone, tablet Mac or PC. Single sign on functionality. Provides your employees with quick and easy access to the expense system, wherever they are.

DATA SECURITY

GDPR compliant & using physical barriers and network barriers to the highest level. The Black Mountain expense system is used by clients including banks and finance houses who have extremely robust security protocols.

CUSTOMER SUPPORT ​

 

One-to-one key administrator training on how to use the system, a thorough user guide, help videos, telephone and email helplines.

DATA TRANSFER

Elimination of errors due to removing manual re-keying of data.

AUTO-SCAN

FEATURE

SETTING

BUDGETS

IMPORT CARD

TRANSACTIONS

DESKTOP &

MOBILE

CUSTOM APPROVAL

EXCLUSIVE

USER GUIDES

TECHNOLOGY

CLOUD HR - BM PEOPLE

"Why choose Black Mountain for your Cloud HR System - BM People?"

OVERVIEW

“Black Mountain People” is a complete online  cloud HR Data Management system developed by Black Mountain in conjunction with a major global technology company with over 5,000 staff and a user base of over 30 million. The system can be used to manage your employee HR data across multiple countries in one system facilitating head office access to see all records, leave, sickness, HR details etc in one cloud based system.

It is recommended that a live demonstration is organised so all the features and benefits of the system can be appreciated and understood.

Time & Cost Reduction

Efficiencies as work flows are streamlined, paper processes & forms become digitised and automated resulting in substantial cost savings

Centralisation of Employee Data​

Manage all your HR administrative actions from a central location. Search employees, set favorites, view organisation trees and analyse attrition reports - all from a single dashboard

Customisable Platform​

One size does not fit all and that’s why the BM People system allows for unique customisation for each client so the platform works for you

TECHNOLOGY

WHY CHOOSE BM PEOPLE?

DATA SECURITY

Acting as a HR intranet for your staff, our system has a secure online login through encrypted password credentials. An easily updated platform for hosting all company policies and any related forms staff may need

CUSTOMER SUPPORT

One-to-one key administrator training on how to use the system, a thorough user guide, help videos and telephone & email helplines

HR INTRANET

Acting as as a HR intranet for your staff. Our system has a secure online login through encrypted password credentials. An easily updated platform for hosting all company policies and any related forms staff may need.

DATA TRANSFER

Elimination of errors due to removing manual re-keying of data.

ACCESSIBILITY

A secure & structured database for all employee personnel files accessible by smart phone, iPhone, tablet Mac or PC through a single sign-on functionality. Provides your employees with an international standard of HR delivery, wherever their location

EMPLOYEE SELF SERVICE

REPORT GENERATOR

PERFORMANCE

MANAGEMENT

LEAVE MANAGEMENT

HOLIDAY MANAGEMENT

absence management

OVERVIEW

Flexible benefits platform which includes:

  1. Employer-paid benefits communication

  2. Voluntary benefits at corporate rates

  3. Learning & development tools for employees

  4. Shopping discounts

​Reasonably Realistically priced

Available to companies who are not usually able to have a platform, due to cost and/or insurer risk aversion

We can support and advise on benefits for the platform

It can be branded to your company  

Communication of the platform supported by us at launch and ongoing

Day to day admin completed by us

Full consultative support

KEY BENEFITS

Automation​

Our employee benefits platform has been built from the ground up to be self-service and automated as far as possible

Simple Flex​

Our off the shelf solution comes bundled with all of the voluntary and HMRC approved salary sacrifice benefits you would expect and more

Bespoke Portal​

If you want to embrace a full, branded online portal, bespoke to your needs, our solution and consultative expertise can help you deliver this

TECHNOLOGY

WHY CHOOSE BM PEOPLE?

We have an excellent service from Black Mountain. They are efficient & helpful. Nothing seems too much trouble. 

 

Diane Booth, Axflow

COMPANY COMPLIANCE

BOOKKEEPING

Creating financial report formats to be easy to use and compatible

with the clients systems and preferences

Logging and storing all transactions

Account classification, encoding and ledgering all transactions

Bank reconciliation

Using an international accounting system and doing all

calculation work including depreciation etc

Monthly reporting: balance sheet, profit & loss statement, cash

flow statement, detailed inventory report, VAT/GST calculations

where applicable

Preparation of quarterly and annual management accounts and

financial statements

Preparing annual accounts for audit

Provision of information to any internal or external auditor

Secure confidential data storage & back up

Co-ordinating annual audit of accounts through trusted audit firms

KEY BENEFITS

Retrospective Charging​

Only pay for the work completed with banded transaction charges and retrospective charging

Certified Work​

Service provision directed and overseen by our own certified Chartered Accountant

Flexibility Matters​

Flexible financial reporting in line with your systems & preferences

COMPANY INSURANCE

OVERVIEW

The following is an outline list of essential tasks that are usually provided by Black Mountain as part of Company Insurance.

Provide advice on the risk Insurances required when running a company or branch office across the globe

Professional indemnity insurance

Directors & officers insurance

Investment mangers Insurance

Liability insurance

Corporate travel, office & contents and miscellaneous insurance

Help you make sure all company property is protected

Negotiate with providers for discounts and broader cover

We can offer a transparent fee based service where we discount all commissions payable to us and charge a flat fee, thereby making you savings even with existing plans/providers

KEY BENEFITS

Market Knowledge

Using our market knowledge & buying power to negotiate with providers for discounts and broader cover

Time Saving

Dealing directly with Insurance companies on behalf of you and your employees, to reduce internal administration and speed up claims

Expert Advice

Provide advise on the Risk Insurances required when running a company

COMPANY SECRETARIAL

OVERVIEW

 

The following is an outline list of essential tasks that are usually provided by Black Mountain as part of Company Secretarial.

Registered office address provision & associated statutory filings

Staff work visas secured

Memorandum and Articles of Association (M & A) in English created

Share certificate book

Nominee director services - bank account representative, cheque signatory

Company name search

Co-ordination, completion and submission of all required documentation to incorporate a regional limited company. LLP, not for profit or branch office

Certificate of Incorporation process managed

Business registration process managed

Payment of all statutory fees and licenses

Corporate bank account opening

KEY BENEFITS

Applying Local Knowledge​

Removes the need to learn about local ordinances and statutory filling requirements

Enables Organisational Focus

Allows the new venture to focus on its core business

Avoiding Delays​

Avoiding delays in set up through using local experience

COMPANY SET UP

OVERVIEW

 

The following is an outline list of essential tasks that are usually provided by Black Mountain as part of a Company Set Up.

Registered office address provision & associated statutory filings

Staff work visas secured

Memorandum and Articles of Association (M & A) in English created

Share certificate book

Nominee director services - bank account representative, cheque signatory

Company name search

Co-ordination, completion and submission of all required documentation to

incorporate a regional limited company. LLP, not for profit or branch office

Certificate of Incorporation process managed

Business registration process managed

Payment of all statutory fees and licenses

Corporate bank account opening

KEY BENEFITS

Applying Local Knowledge​

Removes the need to learn about local ordinances and statutory filling requirements

Easy Navigation​

Easy navigation through regional government documentation and statutory requirements 

Avoiding Delays​

Avoiding delays in set up through using local experience

Black Mountain are very helpful, all the staff we deal with are friendly, knowledgeable and prompt.

Belinda Sweet, Forrest Traffic.

MANPOWER

CO-EMPLOYMENT (PEO)

OVERVIEW

 

The following is an outline list of essential tasks that are usually provided by Black Mountain as part of a PEO solution.

Drafting the contract of employment

Making sure staff are aware of Black Mountains and XXX’s role in their engagement

Inducting staff into Singapore employment

Set up and management of statutory and voluntary benefit plans

Payroll and tax filing reporting

Management of staff in line with requirements

Management of contract staff data, documents and contracts

Management of annual leave and sick leave policies

Completion of employment visa applications if required

KEY BENEFITS

Full Control

Retain full control of staff activities with direct reporting into your organisation but all payroll and HR issues managed by Black Mountain

Compliance Assured​

As a Payroll and HR specialist we ensure that work visas, employee benefits, payroll management, statutory fillings, social security and  tax payments all taken care of by Black Mountain

Low Cost

No business entity set up costs and no local financial accounting and audit costs - Black Mountain will take care of the logistics

MANPOWER

ON-SITE STAFFING

OVERVIEW

 

The following is an outline list of essential tasks that are usually

provided by Black Mountain as part of On Site Staffing.

Expert support at a fraction of a full time resource cost

HR strategic advice and support for directors

HR support and direct personal contact point for staff

Manpower plan developed including mix of skill sets,

timescales, training, reporting structure

All employer administration, social security, tax and

statutory filing handled by Black Mountain

Time required on site can flex as business needs

change over time

Solution to headcount freeze when there a short to

medium term workload challenge

Fees agreed on a half day or day rate basis

KEY BENEFITS

Time Saving

Black Mountain handles all recruitment, on boarding, pay & benefits, termination  and replacement staff issues

Flexibility

Meet business needs without employment contract commitment as Black Mountain are the employer. Also flex time on site from maybe 2 days a month to 5 days a week, to anything in between.

Full Coverage

No leaver, sickness or vacation gaps as Black Mountain ensure seamless coverage